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Grants Manager

Grants Manager

Reporting to the Director of Development, the Grants Manager is a key member of the USS Constitution Museum’s Development Department. The Department is led by the Senior Vice President – Chief Development Officer. Reporting to the Director of Development, the Grants Manager will be responsible for building and maintaining the Museum’s pipeline of foundation support for both operating gifts and campaign gifts. A primary responsibility of the position includes managing the Museum’s grant application process through all aspects of the funding cycle (prospect research and identification, cultivation, proposal writing and submission, data collection and reporting, and ongoing stewardship).  Strong writing and organizational skills are required to meet grant deadlines and work collaboratively with the project team.

This position also performs duties that support the overall fundraising goals of the Museum, including staffing special events, supporting the execution of the annual gala, and fundraising for special projects.


The USS Constitution Museum anticipates that this position will devote 50% of time to fundraising for annual operations and 40% of time to fundraising for a major capital campaign. 

  • Research and identify potential foundation funding opportunities for both unrestricted operating support and special projects (exhibitions, educational programs, etc.).
  • Research and identify potential funding opportunities from institutional funders for capital campaign support.
  • Create foundation funding dashboard for Capital Campaign and manage timeline for achieving funding goals over a multi-year campaign.
  • Collaborate with senior leadership as well as the Museum Learning, Exhibitions, and Curatorial departments to gather information and materials needed to develop accurate and persuasive funding requests.
  • Write and prepare letters of inquiry, concept papers, grant proposals, and online applications for foundation support. Manage submission of all supporting application documents, including budgets, acknowledgement letters, contracts, and all other correspondence.
  • Manage annual DataArts submission process as a condition of continued Mass Cultural Council funding.
  • Manage government grant application process, working with internal stakeholders to coordinate grant narratives, budgets, attachments, letters of support, and all other documents. Submit applications through the portal before the grant deadline.
  • Develop and maintain an organization-wide grants calendar to ensure that all grant submission and reporting deadlines are met.
  • Maintain the Museum’s relationships with existing foundation funders and program officers, with occasional in-person cultivation visits and site visits.
  • Maintain accurate and thorough grants-related records in the Museum’s files and donor/relationship management database.
  • Support grants administration and ensure that grant deliverables are being met throughout the organization.
  • Work with the Chief Development Officer and the Director of Development to package or revise grant content for other funding opportunities/donor groups as needed.
  • Plan, attend, and follow up on regular organization-wide grants meetings.  Attend Capital Campaign and other meetings as required.

Departmental Responsibilities (10% of time)

  • Work collaboratively with colleagues to staff and provide support to fundraising and donor cultivation events throughout the year, both in person and virtual. (Collections Open House, Maritime Heritage Awards, Leadership Speaker Series, etc.).
  • Write and assist with special fundraising appeals (Commodore’s Fund, exhibitions, educational initiatives, etc.) throughout the year.
  • Support the Development Department’s Functions and Rentals program by serving as a back-up event lead as needed.
  • Assist with prospect research and project research as needed.
  • Participate in professional development, workshops, and trainings as appropriate and requested by supervisor.


  • 3+ years of experience in non-profit fundraising (or comparable) required; arts and culture or museum sector experience preferred.
  • BA/BS required (or comparable work experience).
  • Excellent time and project management skills.
  • Excellent verbal and written communications skills with close attention to detail and accuracy.
  • Excellent ability to write high quality and compelling narrative on deadline.
  • Ability to work independently and proactively, across departments, to ensure fundraising goals are met.
  • Knowledge of database management (Raiser’s Edge preferred) and an ability to manage, track and report on giving and submissions as well as funding prospects.
  • Ability and willingness to work occasional evenings and weekends.

The Grants Manager is a full-time, exempt position with a Monday – Friday work schedule.

TO APPLY: Please send resume and thoughtful cover to No phone calls please. The position will remain open until filled. The Museum anticipates conducting first round phone interviews with qualified candidates in late May-early June.

Development Coordinator

Reporting to the Director of Development, the Development Coordinator is a key member of the USS Constitution Museum’s Development Department. The Development Coordinator provides significant administrative support to the SVP Chief Development Officer and the Director of Development. S/he serves as the primary steward of the Museum’s donor database, Raiser’s Edge, and is responsible for the accuracy of all data entry and output related to the Museum’s individual, corporate, and foundation contacts and their gift history.

Essential functions of the position are to process donations and enter gifts into the database and to manage the gift acknowledgement process. Additionally, this position coordinates the Museum’s membership program in partnership with the Director of Development, a duty which including sending renewal notices, communicating with active and lapsed members, and implementing strategies for new member acquisition. The position also supports the Museum’s special events, particularly the Annual Gala, by maintaining invitation and RSVP lists, sponsor lists, table guest lists, processing sponsor payments and pledges, and assisting with event coordination as needed. This position provides administrative support to the department by running annual operating fundraising and campaign fundraising reports, creating mailing and e-mail lists, assisting with direct mail invitations and appeals, and other related duties as assigned.


  • Enter gifts and pledges into the Raisers Edge database on a regular basis
  • Manage acknowledgement letters for all gifts and other pertinent correspondence with donors and other funders
  • Ensure every gift is acknowledged with a thank you letter within a week of receipt.
  • Support Membership Program, including sending renewal notices, communicating with lapsed members, and implementing strategies for new member acquisition including special promotions and list acquisition.
  • Maintain foundation, corporation, individual member, and other donor files as needed.
  • Create fundraising reports and other database reports as requested.
  • Update and correct database records to ensure accuracy.
  • Provide support for annual fund appeals and renewals and events by generating constituent lists, producing letters, reply devices, appropriate mailers and more as assigned.
  • Maintain guest lists, prepare registration materials, and complete other duties as assigned for Development events and functions.
  • Provide staff support for Development Department events and functions, including some evenings and weekends.
  • Provide staff support for Development Department meetings and cultivation events (prepare reports, prep refreshments, take minutes, etc.).
  • Provides support for the Finance and Administration team in reconciliation of gift entry and providing all documentation needed for the annual audit and tax preparation.
  • Responds to member and donor phone calls and emails.
  • Participate in periodic Raisers Edge trainings as assigned by the Director of Development.
  • Respond to event rental inquiries and communicate with potential clients and event vendors.
  • Other duties as assigned by the Director of Development.


  • BA or BS from accredited 4-year college; or at least four years of relevant work experience in Development for nonprofit organizations
  • Enthusiasm for museums and cultural organizations
  • Proficiency in Microsoft Word, Excel and PowerPoint, particularly with mail merges
  • Database management experience – Raiser’s Edge experience strongly preferred
  • Excellent verbal and written communications skills with close attention to detail and accuracy
  • Ability to present information concisely and effectively, both verbally and in writing
  • Ability to organize and prioritize work
  • Ability to work independently with little supervision
  • Flexibility
  • Excellent interpersonal skills with emphasis on customer service
  • Professional in demeanor and appearance
  • Willing to work some evenings and weekends

SCHEDULE: This full-time position is primarily based in person at the USS Constitution Museum, with a Monday-Friday work schedule.

TO APPLY: Send a resume and thoughtful cover letter to No phone calls please. Resumes will be reviewed and interviews scheduled on a rolling basis. The position will remain open until filled. The USS Constitution Museum anticipates a June start date for this position.


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