Position: Development Coordinator

Reports to: Director of Development

Position Summary

The Development Coordinator maintains the Museum’s database, coordinates the Museum membership program, provides administrative support to the Development Office, and participates in all fundraising activities including donor cultivation and stewardship, direct mail appeals, and special events.

Position Details

– Process donations and pledges, and prepare acknowledgement letters and other pertinent correspondence

– Maintains foundation, corporation, individual member and other donor files

– Creates monthly fundraising reports and other database reports as needed

– Continually update and correct database records

– Provides support for annual fund appeals, membership fulfillments and renewals and events by generating constituent lists, production of letters, reply devices, appropriate mailers and more as assigned

– Maintain guest lists, gather and prepare registration materials and other duties as assigned for Development events

– Provides staff support for Development Department events, including some evenings and weekends

– Handles all administrative details associated with the Development Committee, Gala Committee, and Overseer Committee (i.e. prepare and distribute notices, reports, agendas, minutes, etc.)

– Provides support for the Finance and Administration team in reconciliation of gift entry and providing all documentation needed for the annual audit and tax preparation

– Responds to member and donor phone calls and emails

– Other duties as assigned by the Director of Development

Qualifications

– BA or BS from accredited 4-year college

– Enthusiasm for naval history and museums

– A minimum of one years’ experience in an administrative position, preferably in a not-for-profit development office

– Proficiency in Microsoft Word, Excel and PowerPoint Database management experience – Raiser’s Edge experience preferred

– Excellent verbal and written communications skills with close attention to detail and accuracy

– Ability to present information concisely and effectively, both verbally and in writing

– Ability to organize and prioritize work

– Ability to work independently with little supervision

– Flexibility

– Excellent interpersonal skills with emphasis on customer service

– Professional in demeanor and appearance

– Confidence in speaking and corresponding with members of our Boards

– Willing to work some evenings and weekends

How to Apply

Send cover letter and resume to Edward D. Sevilla, Senior Vice President and Chief Development Officer at esevilla@usscm.org. No phone calls please.